HR & Admin Assistant

We are excited to welcome a new colleague to our French office who thrives on connecting with people, loves working in a fast-paced environment, and brings passion to everything they do!

Acta Marine is a rapidly growing organization, full of exciting developments and opportunities for the future. Our people are defined by their drive, commitment to collaboration and continuous growth. At Acta Marine, you’ll quickly feel at home, finding your place in an environment that encourages you to shape your own role while tackling engaging challenges. Whether onshore or offshore, our dynamic and supportive culture empowers you to thrive and make an impact.

Acta Marine is an industry leader in offshore wind support and marine operations, providing high-quality and reliable solutions that help drive the global transition to renewable energy. Our modern fleet of (C)SOV’s enables safe and efficient offshore operations, and our people are the driving force behind this success professionals who combine expertise, innovation, and commitment to safety and sustainability.

We are looking for a HR & Administrative Assistant to support our French office with day-to-day HR and administrative tasks.

This is a hands‑on and structured role, focused on recurring activities, coordination, and follow‑up. You will play a key role in ensuring smooth daily operations by supporting employees and liaising with external partners (payroll, accounting, etc.).

You will work closely with the Business Controller and the local management team in a small and dynamic office environment. This role is essential to maintaining efficient and well‑organized operations.

Key Responsibilities

• Ensure smooth and compliant HR administration, keeping documentation accurate and up to date;
• Manage the HR inbox and act as a first point of contact for employee queries;
• Support payroll processes and maintain high-quality employee records;
• Coordinate onboarding and offboarding processes for new and leaving employees;
• Follow up on absence management and related HR administrative tasks;
• Provide day-to-day support to employees on HR topics (leave, payroll, documents);
• Manage administrative processes, including document filing, invoices and correspondence;
• Support document control and ensure proper tracking of signatures and official documents;
• Contribute to office operations, internal initiatives and occasional communication activities.

Job Requirements

• 2 to 5 years’ experience in administration, HR support, or office assistance.
• Comfortable with structured, repetitive tasks and follow‑up.
• Strong organizational skills and attention to detail.
• Reliable, proactive, and service‑oriented mindset.
• Good interpersonal and communication skills.
• Ability to work autonomously in a small team.
• Proficient in standard office tools (Excel, Word, email, etc.).
• Fluent in English-speaking environment (written and spoken).
• Experience in a maritime, offshore or project‑based environment is an advantage.

Ideal profile: administrative assistant, HR assistant, or office support professional looking for a stable and practical part‑time role.

What we offer

• Great colleagues, a pleasant working environment, and an interesting field within the international maritime industry.
• A flexible part‑time position, supporting a healthy work‑life balance.
• A dynamic and international environment in the maritime and renewable energy sector.
• A financially sound, family‑owned company with a long‑term vision.
• A practical and impactful role, close to operations.

Ready to make an impact? Apply now and join Acta Marine as a HR & Admin Assistant(e), where you will play a key role in supporting smooth daily HR and office operations of Acta Marine France.