Head of Workplace Strategy and Space Planning

The Position

Within EXD/CSI/BID, the Buildings and Infrastructure Division is responsible for the management, smooth running and continuity of operations in the Organisation's technical infrastructures and buildings, including strategic and operational space planning over a combined surface area of 100,000 square metres and around 4,000 workstations in Paris, France.

EXD/CSI/BID is looking for a Head of Workplace Strategy and Space Planning to develop and implement the Organisation’s space management strategy, deliver innovative space concepts such as Activity Based Working and collaborative work environments, and lead a team of office space and logistics experts under the supervision of the Buildings and Infrastructure Head of Division.

Main Responsibilities

Workspace Strategy and Planning

• Develop and implement efficient and innovative space management strategies to support the Organisation’s medium and long‑term premises planning.
• Propose the allocation of office space (workspace and workstations) to meet evolving corporate needs.
• Propose new space allocation concepts based on latest ways of working.
• Conceptualise and re‑design space for major office allocation and move projects.
• Own all floor area data for the Organisation’s owned and leased portfolio and provide an annual report every January.
• Monitor and report on the use of space across the Organisation (desk sharing ratios, use of meeting spaces, etc.).
• Provide services for the set‑up and adaptation of the Organisation’s conference rooms.
• Manage and maintain a computer‑assisted design (CAD) database using AutoCAD software.
• Lead improvement of space management processes.
• Integrate AutoCAD data with the Organisation’s Integrated Workplace Management System (IWMS) tools.
• Engage with all internal stakeholders, actively driving positive communication and building strong partnerships.
• Maintain and improve strategic supplier and contractor relationships that deliver value for money and ensure timely and quality service.

Leadership, Resource Management and Administration

• Supervise an internal team of office space and logistics support staff, and develop the team’s capacity to deliver high‑quality office and conference space services.
• Supervise external contracted service providers and ensure that contract conditions are respected.
• Engage in the preparation and execution of market consultations and tenders while ensuring compliance with the Organisation’s rules and procedures.
• Assist in budget management, including the development of forecasts, particularly for furniture and logistics.
• Facilitate the updating of and reporting on physical furniture inventories and contribute to maintaining a service catalogue.
• Develop and report on key performance indicators for the unit’s activities.
• Collaborate with the BID leadership team and CSI colleagues to contribute to the ambitious development of a holistic Service function in the Organisation.
• Contribute to the training and recruitment plans for any skills lacking in the team, together with the Head of Division.

Ideal Candidate Profile

Academic Background

• An advanced university degree in architecture, engineering, space planning, or another relevant field.

Professional Background

• At least eight years’ professional experience in space planning and operations.
• Proven experience in managing operational teams and supervising outsourced contractors, demonstrating good knowledge of management methods.
• Experience with inventory, contracts and budget management.
• Experience in the field of Corporate Social Responsibility (CSR) is an advantage.
• Experience working in a multicultural environment is an advantage.
• Comfortable with French space definitions such as SUN, SUB, SUBL, etc.

Tools

• Very good knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn relevant software tools used in the Organisation.
• Excellent knowledge of office planning software such as AutoCAD.
• Experience working with Integrated Workplace Management System (IWMS) tools such as Archibus.
• Experience working with inventory management tools.

Core Competencies

• Vision and Strategy (Level 3); Enable People (Level 2); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 3); Achieve Results (Level 3); Innovate and Embrace Change (Level 2).
• Refer to OECD Core Competencies for detailed definitions.

Languages

Excellent command of French. Fluency in English is also appreciated, with the ability to work effectively in a bilingual environment.

Contract Duration

• Open‑ended appointment, with no foreseen end date.

What The OECD Offers

• Monthly salary starts at 9 401.97 EUR, plus allowances based on eligibility, exempt of French income tax.
• Staff Regulations applicable to officials of the OECD: from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• The appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open‑ended and fixed‑term functions.

Closing Date

• This vacancy should be filled as soon as possible. Applications should reach us no later than midnight 11th May 2026 (Paris time).

Selection Process

All applications are screened based on the criteria for the position. For retained candidates, written and video interview assessments are foreseen, followed by a virtual panel interview (calendar may be subject to change).

The OECD is an equal opportunity employer and welcomes applications from all qualified candidates who are nationals of OECD Member Countries or who hold derogations to hire non‑Member nationals, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. Our selection processes are merit‑based; we strive to enhance diversity both from national and gender perspectives while running fair, transparent and competitive selection processes.

The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.