Finance and Administration Coordinator

GM is an independent creative house specialized in the concept, design and production of events for visionary maisons.

Born in Paris and raised across the globe, we deliver highly distinctive brand experiences worldwide.

For over a decade, we’ve been busy crafting projects that fuse creative vision with operational excellence.

Pop‑up, exhibition, immersive showcase or one‑night‑only dinner, GM plays with extreme focus on every format turning occasions into impressions.

When we take on a challenge, the only thing that matters is everything.

ROLE

Finance and Administration Coordinator – Full time – Paris 11

You have a Bachelor’s or Master’s degree in management, administration, accounting or a related field, backed by 4 to 6 years of experience in a polyvalent management role.

You are rigorous, organized and autonomous, with the ability to manage several subjects simultaneously, prioritize effectively and take ownership of your responsibilities from A to Z.

You thrive in demanding and fast‑paced environments where priorities can evolve quickly, and you are comfortable managing deadlines, unexpected situations and multiple stakeholders.

You will act as a key support to the Finance and Administration Manager and contribute directly to the smooth running and structuring of the agency.

PROFILE

As Finance and Administration Coordinator, you will cover administration and finance, internal coordination, resources, tools and logistics.

Your main responsibilities will include:

• Managing client and supplier invoicing
• Checking, processing and monitoring invoices
• Preparing and following up on supplier payments
• Managing expense reports
• Handling the administrative follow‑up of freelancers and external providers
• Contributing to the analytical monitoring of projects with production teams
• Monitoring committed expenses and ensuring consistency with project budgets
• Ensuring the reliability, organization and filing of administrative and financial documents
• Ensuring compliance with internal procedures and administrative requirements
• Managing office supplies, equipment and resources
• Coordinating exchanges and interventions with external providers
• Supporting the onboarding of new employees (admin, IT..)
• Managing agency tools, subscriptions and user access
• Coordinating with the IT service provider
• Organizing business travel, transportation and accommodation
• Contributing to the agency’s CSR and compliance initiatives
• Participating in the continuous improvement of internal processes and tools

MUST-HAVES

• Bachelor's or Master's degree in management, administration, accounting or equivalent
• 4 to 6 years of experience in a similar or versatile management role
• Strong administrative, financial and accounting knowledge
• Excellent organizational skills, attention to detail and ability to manage priorities
• Autonomy, adaptability and ability to work effectively under pressure
• Excellent interpersonal and communication skills
• Professional English, written and spoken
• Proficiency in Mac & PC environments
• Sensitivity to creative, lifestyle and luxury environments

SKILLS

• Invoicing, supplier payments and expense reports
• Budget and project monitoring
• International VAT rules
• Analytical project tracking
• Process improvement and internal coordination
• Logistics and travel management
• Microsoft Office / Excel / Pennylane / DocuSign / Slack / AI tools
• Rigor, autonomy and adaptability
• Excellent writing and communication skills

OFFER

Salary: €38–42K depending on profile and experience

Contract: Permanent – CDI

Location: Paris 11th

Working hours: 39 hours/week

• - €50 net monthly cultural voucher (usable for museums, books, cinema, theatre, etc.)
• - Tickets Restaurants (€11,5/day)

PROCESS

4-step hiring process + English language test:

• -Introductory video call (20 min)
• -Interview with the Finance and Administration Manager