Facilities Manager - fixed-term (maternity cover)

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Managerfixed-term - maternity cover

What this job involves:Role being created for a new key role based in Paris, for a new transfer of business to JLL from our client.

The role is site based and looking after Total FM in France (1 Main Office, 2 satellite offices and 7 Regus style offices across France).

The intention of the role is to then absorb management of additional managed office as part of the FM core role.

The FM is responsible for leading all aspects of operational contract delivery, including support for the onsite team in terms of the day-to-day operations and integrated management of all hard and soft services, financial management and customer service delivery on their site. They will report to the Regional Facilities Manager and offer support in terms of direct reporting management line, performance review, personal development, covering leave and ad hoc support for the offices to ensure a resilient delivery of services. They will as act as the point of escalation for the customer for the Paris office.

Leading, coaching and supporting the onsite team and the client Workplace strategy are key to delivering on our commitments to all stakeholders. The client’s office is a modern, high specification office environment providing thriving and diverse communities where enthusiasm and engagement with all users is welcomed, encouraged and rewarded. We aim to provide the highest level of Workplace experience to customers, colleagues and visitors at each touchpoint.

Duties and Responsibilities

The FM is directly accountable for the following typical activities:Demonstrates a high degree of leadership, gives direction and mentors the JLL team to promote engagement, customer service excellence and client aligned delivery across all service lines, thus raising the bar for their team and suppliers alike.

Having an operational awareness and understanding of the JLL delivery and customer needs.

Supports the overall delivery of IFM operations in terms of contract delivery, H&S, engineering services, legislative compliance, contractor management, promoting sustainability, adding value and driving innovation.

Manages reception and oversees a handful of small Managing Agent counties

Promotes high level of satisfaction among client users, ensuring prompt response and customer service focused delivery.

Provides support to the onsite team in terms of Building Management Systems, PPM Schedules, Help

In, EHS and Quality Compliance supported by the JLL Account Leadership Team.

Acts as go-to person in relation to all facilities/project/fit out/crisis management activities, supporting FCs in ensuring timely solutions and identification and removal of potential roadblocks.

Maintains role as Primary contact for local FCs and the client in the office relative to service requests ensuring all requests are actioned within agreed timeframes/KPI/SLA’s.

Develops a clear understanding and appreciation of the working relationship with Landlord, Managing Agents and local vendors to allow seamless delivery.

Responsible for ensuring alignment of standards in terms of daily/periodic cleaning, PPM delivery, event management, MAC process and shipping process.

Communicates in an open, honest, transparent manner at all times with the ability to tailor the message to specific audience and their needs.

Skills

Proven track record of supporting and leading site based teams across multiple service lines.

Ability to work without supervision with the ability to drive positive impacts.

Outgoing, enthusiastic and able to engage with all stakeholders

Demonstrate successful contract management and team management.

Proven ability to build and maintain strong vendor relationships.

Experience in financial management and identifying cost savings/avoidance.

Advanced Microsoft Office experience (Excel, Word, Outlook) required.

Excellent written and oral communication skills, including presentation and negotiation skills.

Ability to manage multiple projects and priorities

Technical engineering background preferably in the building services and maintenance field

Ability to network at all levels within the organisation.

Flexibility and adaptability to changing business requirements is a perquisite for this role.

Ability to display initiative, confidence and professionalism in all dealings.

Experience

Third level qualified or demonstrable experience in property, facilities, and operations or engineering.

Minimum of 5 years in related role within customer facing environment/FM.

French and English speaker.

Must be able to demonstrate flexibility in relation to type of works carried out and availability as critical needs arise.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

#J-18808-Ljbffr