Executive & Business Support Coordinator

Permanent, full-time position – Paris 8th arrondissement

An entrepreneurial opportunity at the heart of medical aesthetics

What if your next role placed you at the centre of the growth of a young European subsidiary, backed by a leading Japanese group renowned in the fields of healthcare, wellness and beauty?

Rohto MediLuxe Europe is developing its international business from Paris in the fields of medical aesthetics, professional dermatology and innovative skincare solutions.

At the intersection of science, healthcare, skincare and international business development, the company combines the agility of a start-up with the standards and ambition of a global organisation.

Joining Rohto MediLuxe Europe means becoming part of a rare stage of growth: one in which processes are being built, new markets are opening, every contribution has a tangible impact, and close collaboration with the CEO offers direct exposure to key information, priorities and operational decision-making.

A varied and evolving support role

This position combines executive support, administrative coordination, business support and office management.

You will provide direct support to the CEO while helping to structure organisational processes, information flow and operational follow-up within an international team.

Working in a growing organisation, you will need to demonstrate accuracy, adaptability, practical judgement and a strong understanding of business priorities.

Key responsibilities

1. Administrative coordination and office support

You will help ensure the smooth day-to-day running of the CEO's activities, the Paris office and communications with the international team.

Your responsibilities will include organising meetings, travel arrangements and appointments; coordinating with the co-working space and external service providers; providing logistical support during visits from international colleagues; and overseeing the practical management of products, inventories, samples, promotional materials, stock and shipments.

Your objective will be to make daily operations simpler, more efficient and more transparent.

2. Administrative and finance support

You will contribute to the coordination of the administrative and financial information required to support the business.

This includes collecting and organising invoices, receipts and expense claims; preparing documentation for the external accounting firm; maintaining existing tracking spreadsheets; following up on missing information; and providing accurate data to the CEO and relevant stakeholders.

Your role will be to ensure effective first-level coordination within a structured and reliable framework.

3. Regulatory Affairs support

You will provide documentary support for regulatory activities related to the company's international development.

This will include assisting with the preparation and monitoring of regulatory files for different countries and distributors, updating document matrices, collecting the necessary documentation from internal teams and external partners, and coordinating with colleagues across Education & Training, Sales and Marketing.

Your objective will be to facilitate the flow of information and ensure that all documentation required to support business development activities is prepared efficiently.

What we are looking for

We are looking for a well-organised, reliable, adaptable and inquisitive individual who enjoys working in an international, entrepreneurial and fast-evolving environment.

You enjoy handling a variety of responsibilities, have a strong sense of priorities, excellent organisational skills and a genuine desire to contribute to the growth of the business.

You will ideally demonstrate the following:

• Fluent spoken and written English.
• Excellent organisational and prioritisation skills.
• Strong proficiency in Microsoft Office.
• The ability to manage multiple projects simultaneously.
• Excellent attention to detail and document management skills.
• A high level of confidentiality, discretion and professionalism.
• Adaptability, practical problem-solving skills and a solution-oriented mindset.
• Commercial awareness and the ability to connect operational activities with broader business objectives.
• Clear, straightforward and reliable communication skills.

Previous experience in executive support, office management, business support, administrative coordination or an international environment would be an advantage.

An interest in or exposure to healthcare, medical aesthetics, skincare, cosmetics, medical devices, international distribution or innovative products would also be highly valued.

• Based in Paris (8th arrondissement).
• Permanent, full-time position.
• Compensation package to be discussed depending on profile and experience.