Executive Assistant to the Vice President

# Executive Assistant to the Vice President## Paris, Europe---13/10/2026##### Job Overview

As part of our operations at Warwick Hotels & Resorts, we are seeking an Executive Assistant to support the Vice President, Director of Development EMEA and Special Assistant to the President, in the day-to-day management of executive activities.

As a key liaison for Senior Management, you will play a central role in administrative organization, communication coordination, and project tracking, liaising closely with operational hotel teams.##### Key Responsibilities

• Calendar & Priority Management: Manage and optimize executive schedules, appointments, and daily priorities.
• Meeting Organization: Organize and coordinate meetings, prepare background files/materials, and ensure follow-up on key decisions and action items.
• Administrative Tracking: Oversee the administrative tracking of contracts, documents, and ongoing files.
• Cross-Departmental Liaison: Facilitate smooth communication and coordination between Senior Leadership and operational hotel teams.
• Document & Presentation Preparation: Draft, review, and format correspondence, meeting minutes, presentations, and professional documents in both French and English.
• Timeline & Deadline Management: Monitor deadlines and ensure the completion of administrative action items.
• Stakeholder Management: Handle communications with various internal and external stakeholders within an international business environment.
• Project Support: Provide administrative and organizational support for cross-functional management projects.##### Candidate Profile
• Experience: Minimum of 5 years of professional experience in a similar role, ideally supporting C-suite executives or senior leadership within an international group.
• Languages: Native-level fluency or full professional proficiency in both written and spoken French and English.
• Technical Skills: Advanced proficiency in MS Office / Google Workspace and strong expertise in administrative management workflows.
• Key Attributes: High degree of rigor, strong organizational skills, autonomy, and proactive foresight (ability to anticipate needs).
• Interpersonal Skills: Outstanding written and verbal communication abilities.
• Soft Skills: Absolute discretion, strict confidentiality, and proven ability to manage competing priorities under pressure.
• Experience in the hospitality industry or an international corporate setting is a strong plus.##### Position & Benefits
• Location: Paris (8th arrondissement)
• Compensation: 13th-month salary bonus
• Profit-Sharing: Profit-sharing schemes (Participation et Intéressement)
• Working Hours: 35 hours per week (annualized) with 11 guaranteed paid public holidays
• Transit Pass: 100% employer contribution to public transportation passes
• Health Insurance: 75% employer contribution to company health insurance (Mutuelle)
• Perks: On-site staff restaurant & complimentary nights at Warwick Hotels & Resorts properties worldwide

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