Executive Assistant to Chief Executive Officer

Role Description

This is a full-time, on-site role based in Paris for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will manage the CEO’s calendar, coordinate meetings, organize travel arrangements, and handle confidential correspondence. Responsibilities include preparing reports, presentations, and briefing materials; tracking follow-ups; and ensuring the CEO is well‑prepared for internal and external engagements. The role involves managing expense reports, monitoring deadlines, and supporting the coordination of board and leadership meetings. The Executive Assistant will also act as a key point of contact between the CEO and internal teams, partners, and external stakeholders, ensuring smooth communication and professional representation of the office of the CEO.

Qualifications

• Strong executive administrative assistance and administrative assistance skills, with the ability to handle complex tasks and sensitive information.
• Demonstrated experience in executive support, including coordination with senior stakeholders and cross‑functional teams.
• Proficiency in diary management, including scheduling across time zones and prioritizing competing demands.
• Hands‑on experience preparing and reconciling expense reports and managing related documentation.
• Excellent written and verbal communication skills in English; proficiency in French is a strong advantage.
• High level of professionalism, discretion, and integrity, with strong attention to detail and organization.
• Advanced skills in MS Office or similar tools (Outlook, PowerPoint, Word, Excel) and virtual meeting platforms.
• Proven ability to work on‑site in a fast‑paced environment, manage multiple priorities, and meet tight deadlines.
• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
• Prior experience supporting a C‑level leader, ideally within investment, financial services, or a related sector, is highly beneficial.