Executive Assistant (Lyon, France)

Location

Lyon, France

Your Role

Assisting key company executives with managing their calendar, scheduling their meetings, organising their travel and other general administrative tasks. In addition, acts as a linchpin between the ARCHIMED HQ France, Tokyo, New York & Singapore teams by helping to coordinate global activities.

Responsibilities

• Provide administrative support to the investment team, in particular to the Investment Partners
• Provides management of complex schedules for Partners
• Coordinate travels for Partners
• Help prepare agendas for Board meetings
• Proactively organise regular catch ups with Partners to discuss upcoming trips, in order to anticipate bookings and to understand priorities
• Anticipate Executive needs, ensuring seamless support
• Prioritization of meetings and calls for Partners
• Ensure compliance with policies and coordination with the rest of the BO team
• Coordination with other assistants to organize internal meetings
• Provide a qualitative hospitable experience by greeting and welcoming all guests and employees and making them feel supported.
• Writing and formatting various documents
• Maintain a high level of professionalism, discretion and confidentiality at all times

Requirements

• Fluent in French and English
• Demonstrated experience in providing high-level administrative support to senior executives and C-level leaders
• Exceptional attention to detail
• Outstanding organizational skills, with the ability to establish order and manage processes effectively
• Strong written and verbal communication abilities
• Proactive in taking initiative and actively seeking information necessary to complete tasks
• Reliable and able to handle confidential information with discretion
• Robust multi-tasking and prioritization capabilities
• Proficient in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• International experience is advantageous