Executive Assistant (fixed-term contract 6 months)

What You’ll Do

An Executive Assistant supports a member of the Executive Team by managing logistics, coordination, and operational details with anticipation and professionalism, enabling the executive to focus on strategic priorities. The role requires accountability, result‑orientation, and strong prioritization.

• Act as a trusted operational partner, highlighting risks, constraints, and opportunities to improve how Executives’ time is used.
• Be proactive in all areas of support, identifying risks, conflicts, or improvement opportunities.
• Contribute ideas and suggestions to improve routines, communication, and events.
• Serve as a “how‑to” reference for recurring processes (expenses, POs, meeting formats, calendar rules, standing ovations, etc.).
• Act as a communication facilitator and point of contact on operational topics, ensuring information reaches the right people at the right time.
• Calendar management – manage complex calendars across time zones, including internal/external meetings, travel holds, and leadership rituals.
• Prepare, coordinate, and follow up on meetings and events (logistics, agendas, materials).
• Shape and protect Executives’ time, ensuring space for focus work and preparation.
• Travel, expenses and administrative support – manage end‑to‑end business travel and handle expense management, POs, vendor creation, and self‑service options.
• Events – coordinate off‑sites and leadership events, including venue, catering, logistics, invitations, onsite support, and agenda insights.
• Support R&D events in the Paris office, partnering with leaders, Workplace team and external providers.
• Collaboration, coverage, and community – collaborate with other Executive Assistants, act as local point of contact for assistants in other locations, and partner with senior leaders, cross‑functional teams, Office Managers, communication and events teams, and external stakeholders.

Who You Are

• Experience as an Executive Assistant, Leader Assistant, or equivalent supporting C‑Suite in an international or matrix organization.
• Strong organisational and planning skills, able to manage multiple priorities in a fast‑paced, unpredictable environment.
• Excellent written and verbal communication skills with senior stakeholders and external partners.
• Ability to operate autonomously while knowing when to escalat or seek support.
• High level of discretion, reliability, trustworthiness, and professionalism.
• Proactivity and anticipation of needs.
• Effective time management and prioritisation.
• Flexibility and ability to deal with ambiguity and change.
• Solutions‑oriented attitude and strong collaboration mindset with openness to feedback.
• Creativity and resourcefulness in solving problems and improving processes.
• Technology fluency with collaboration and productivity tools (Office suite, Zoom, Sharepoint, Slack, administrative tools).

What Success Looks Like

• Executives can focus on strategic priorities, with reduced friction around logistics and coordination.
• Strong connection with Tech leaders team facilitates communication and logistics.
• Day‑to‑day interactions demonstrate trust, reliability, collaboration, responsiveness, flexibility, and proactive behavior.
• Information flows smoothly within the assistant community, towards key stakeholders and across the organization.

Benefits

• Hybrid working model blending home and in‑office experiences.
• Learning, mentorship & career development programs.
• Health benefits, wellness perks & mental health support.
• Diverse, inclusive, and globally connected team.
• Attractive salary, performance‑based rewards, and family‑friendly policies; possible equity depending on role & level.
• Additional benefits vary by country and employment type.