Executive assistant F/M/X

The SPS Business Line manages its international operations through regular interactions in Europe, Asia, the United States, Italy,andIndia. You will work in a dynamic environment that requires responsiveness, discretion, and strong organizational skills.Reporting to the Executive Vice Presidentof the SPS Business Line, you will provide hands‑on support to ensure the smooth running of daily operations, track priorities, and coordinate key initiatives.

Responsibilities

• Manage the scheduleof the Executive Vice Presidentof the SPS Business Line by coordinating priorities and optimizing schedules.
• Organize business travel and make travel reservations in an international context.
• Manage the Executive Vice President’s expense reports and handle delegated tasks—such as approving time off, approving expenses and travel, and approving remote work requests—on their behalf.
• Prepare meetings, gather agenda items, draft meeting agendas, and coordinate with various stakeholders.
• Follow up on actions decided during meetings and follow up with relevant parties to ensure they are properly carried out.
• Prepare and format PowerPoint presentations, as well as collect and consolidate the data needed for reports.
• Assist with the logistical organization of seminars and internal events while helping to anticipate unforeseen circumstances.
• Update the SPS Business Line’s internal Yello portal, particularly files and links.
• Update the SPS Business Line’s KPIs.

Qualifications

• A two- to three-year degree in executive assistance or equivalent.
• At least 5 years of experience as an assistant, ideally in executive assistance.
• Proficiency in managing a complex schedule, organizing business travel, and following up on meetings.
• Advanced business English and French (C1 level).
• Excellent proficiency with Microsoft Office tools, particularly Outlook, Excel, and PowerPoint.

Additional skills that could make you stand out even more:

• Experience organizing seminars and professional events.
• Experience managing international travel.
• Experience preparing presentations and reports for senior management.

Because your profile is about more than just professional skills:

• Discretion and a strong sense of confidentiality to handle strategic matters with complete trust.
• Adaptability to calmly manage shifting priorities in an international environment.
• Excellent interpersonal skills and a service-oriented mindset to foster effective interactions with a wide range of stakeholders.

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