Executive Assistant–Chinese Required - Studentjob.fr

Reporting to: Regional ManagerLocation: MionsContract type: WB (project) or FTE (permanent)

Main Responsibilities

• Translation & intercultural communication
• Provide real-time oral and written translation during meetings, calls, emails and official documents (Chinese ↔ English/French).
• Prepare and proofread meeting notes, reports, presentations and correspondence in three languages, ensuring technical accuracy and a professional tone.
• Anticipate cultural nuances to avoid misunderstandings in hierarchical or cross-functional exchanges.
• Operational support to the Director
• Manage the calendar, travel arrangements (international trips), reservations and logistical preparations.
• Coordinate operational alignment points with local teams (e.g., supply chain, finance, HR), ensuring the translation of needs and decisions.
• Monitor operational KPIs (e.g., delivery times, processing rates, logistics costs) and prepare summaries for the Director.Participate in performance reviews, helping to structure data and draft conclusions.
• Administrative & project management
• Manage internal processes related to the Director’s office (approvals, operating budget, supplier management).
• Support the implementation of cross-functional projects (e.g., digitization, flow optimization), facilitating communication between multilingual teams.
• Be the point of contact for urgent or sensitive administrative issues (e.g., compliance, operational risks).

Required Skills

Languages:

• Mandarin Chinese (native or C1/C2 level)
• French (fluent, minimum C1 level – ideally native or bilingual)
• English (fluent, minimum C1 level – essential for international exchanges)

Technical Skills

• Proficiency in Microsoft Office tools (advanced Excel, PowerPoint, Outlook), and ideally project management tools (Jira, Asana, Trello).
• Ability to analyze operational data (KPIs, dashboards).

Behavioural qualities

• Discretion, rigor, adaptability, initiative.
• Keen sense of diplomacy and interpersonal skills.

Additional Assets

• Knowledge of the logistics sector, e-commerce or AI applied to the supply chain.
• Experience working for a Chinese subsidiary or a Sino-international group (e.g. Alibaba, Cainiao, DHL, Maersk).
• Crisis management skills or experience supporting an expatriate executive.