Executive Assistant

Employment type: Permanent, full-time

Role Overview

An opportunity is available for an experienced Executive Assistant to support a team of Directors and Investment Professionals within an internationally operating investment firm.

Working in a demanding, fast-paced and entrepreneurial environment, the successful candidate will provide high-level administrative and organisational support, ensuring the smooth running of executive activities and day-to-day operations.

Key Responsibilities

• Manage complex and frequently changing executive calendars, proactively coordinating priorities and appointments.
• Arrange domestic and international business travel.
• Coordinate high-level internal and external meetings.
• Communicate professionally with senior stakeholders in both French and English.
• Prepare, format and proofread presentations, business documents and correspondence.
• Manage administrative and budget-related activities, including invoices, expense reports and team reporting.
• Coordinate information flow and collaborate with other executive support professionals.
• Anticipate executive requirements and proactively resolve administrative and organisational needs.
• Maintain a high standard of service, discretion and confidentiality when handling sensitive information.

Requirements

• At least 10 years of experience in executive or senior administrative assistance.
• Previous experience in an investment firm, private equity environment, consulting firm, investment fund or family office is highly desirable.
• Excellent professional English, both written and spoken.
• Fluent French.
• Advanced proficiency in Microsoft Office.
• Exceptional organisational and prioritisation skills.
• Strong discretion and ability to handle confidential information.
• Highly autonomous, responsive and proactive, with excellent anticipation skills.
• Confident communication and relationship-building skills when dealing with senior stakeholders.
• Collaborative approach and strong team-working abilities.

This is an opportunity to join an internationally focused investment environment where professionalism, discretion, initiative and high-quality executive support are valued.