Executive Assistant

The Executive Assistant will serve as a trusted partner to the CEO, providing high-level executive support across scheduling, communications, international travel, and day-to-day business operations. The role will ensure the CEO operates efficiently by managing priorities, coordinating key activities, and maintaining seamless communication across internal and external stakeholders.

This position requires exceptional organizational skills, discretion, responsiveness, and the ability to anticipate executive needs while operating independently in a fast-paced international environment.

Key Responsibilities

• Manage the CEO's calendar, scheduling, and day-to-day priorities.
• Coordinate international travel, itineraries, logistics, and executive movements across multiple time zones.
• Manage executive communications and serve as a key point of contact for internal and external stakeholders.
• Organize meetings, prepare agendas, briefing materials, and ensure timely follow-up on action items.
• Coordinate with executive assistants, partners, clients, and stakeholders globally.
• Maintain effective communication and daily synchronization with the CEO to align priorities and schedules.
• Ensure smooth coordination of administrative and operational activities supporting the executive office.
• Handle highly confidential information with professionalism and discretion.
• Anticipate executive needs and proactively resolve scheduling or operational challenges.
• Support executive meetings, events, and strategic engagements as required.

Candidate Profile

Experience

• 10-15+ years of experience as an Executive Assistant supporting CEOs, Presidents, Founders, or other C-level executives.
• Proven experience working in fast-paced, entrepreneurial, or international business environments.
• Strong experience managing complex executive calendars, international travel, and stakeholder coordination across multiple countries.
• Demonstrated ability to support senior executives in high-pressure, demanding environments while maintaining discretion and professionalism.
• Exceptional organizational and prioritization skills.
• Excellent written and verbal communication skills in English and French.
• Strong stakeholder management and relationship-building capabilities.
• Highly autonomous, proactive, and solution-oriented.
• Ability to manage multiple priorities while maintaining attention to detail.
• Comfortable operating across international time zones and responding to changing business needs.
• Strong digital proficiency, including Microsoft Office and modern collaboration tools.

Education & Languages

• Bachelor's or Master's degree preferred in Business, Management, Communications, International Relations, or a related field.
• Fluent in English and French.
• Additional international languages are a plus.
• International professional experience preferred.