Executive Assistant

At BIC, we create ingeniously simple and joyful products that have been part of people’s lives for more than 75 years. As we continue to evolve our global organization, we are looking for an accomplished Executive Assistant to provide trusted, high-level support.

This is a highly visible role at the heart of an international business. You will bring structure to a fast-moving agenda, enable effective decision-making, and help ensure that priorities, meetings, travel, and follow-through are managed seamlessly.

What You’ll Do

• Own and optimize a complex executive calendar, confidently balancing priorities, trade-offs, and changing business demands
• Coordinate leadership and governance meetings from end to end, including attendees, logistics, materials, follow-ups, and action tracking
• Organize domestic and international travel, managing multiple time zones, detailed itineraries, and contingency plans
• Prepare polished, executive-ready presentations, briefing notes, and supporting materials
• Draft, edit, and proofread confidential correspondence with accuracy, professionalism, and discretion
• Track and process expenses and invoices, ensuring timely completion and clear traceability
• Support the organization of leadership events, strategic meetings, and off‑sites
• Build strong relationships across BIC and coordinate effectively with internal stakeholders and external partners
• Anticipate potential issues, solve problems proactively, and keep a demanding executive agenda running smoothly
• Handle both high‑level coordination and routine operational tasks with the same care and attention to detail

What We’re Looking For

You are calm under pressure, highly organized, and exceptionally dependable. You understand how to act as a trusted gatekeeper while creating a positive and professional experience for every stakeholder.

You combine structure with agility, confidence with discretion, and autonomy with sound judgment. Comfortable operating in a fast‑paced, international environment, you can see around corners, adapt quickly, and get things done without needing your hand held—or the calendar descending into complete chaos.

Qualifications

• 5–10 years of progressive Executive Assistant experience, ideally supporting C‑suite, Executive Committee, or Board‑level leaders
• Demonstrated expertise in complex calendar management, executive prioritization, and international travel coordination
• Experience working within an international Finance environment is strongly preferred
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, and Excel
• Strong digital confidence and experience using collaboration tools across multiple devices; iPhone and iPad administration would be an advantage
• Bachelor’s or Associate’s degree preferred
• Professional fluency in both French and English is strongly preferred
• A flexible, hands‑on approach and the ability to move seamlessly between strategic coordination and everyday execution
• Excellent judgement, discretion, communication skills, and attention to detail

Why BIC?

At BIC, you will join an international organization where simplicity, ownership, and collaboration matter. You will work closely with senior leaders, gain exposure to key business priorities, and play an essential role in helping our Finance leadership operate at its best.

If you are energized by complexity, trusted with confidentiality, and quietly enjoy turning chaos into order, we would love to hear from you.