Executive Assistant

Biotech Open Platform is a CDMO/CMO specializing in precision fermentation. We support biotech companies in transitioning from laboratory to pilot and pre-industrial scale, securing key stages of scale-up and industrialization.

As we expand, we are looking for an Executive Assistant to the CEO to play a central role in the organization and coordination of the executive team.

Reporting to the CEO, you will support the executive team broadly, playing a key role in ensuring smooth daily operations, coordinating cross-functional topics, and tracking priorities.

3. Responsibilities

Your responsibilities include:

• managing the schedules, meetings, and priorities of the CEO and certain members of the management team;
• preparing files, presentations, notes, and meeting minutes;
• coordinating with internal and external company contacts;
• order tracking, coordination with certain suppliers, and support on routine administrative and accounting matters (invoices, tracking elements, liaison with relevant contacts);
• monitoring certain cross-functional topics and ensuring the proper execution of decided actions.

4. Skills required

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) – advanced level required
• Excellent command of business correspondence and formal document drafting (French and English)
• Experience with agenda/calendar management tools and meeting organization (in-person and remote)
• Familiarity with travel booking platforms and expense reporting procedures
• Basic knowledge of administrative and procurement processes (purchase orders, supplier follow-up)
• Ability to prepare and format professional presentations and reports
• Notions of document management/filing systems (physical and digital archiving)

Organizational & relational

• Strong organizational skills with the ability to manage multiple priorities and tight deadlines simultaneously
• Excellent interpersonal and communication skills, with the ability to interact professionally with all levels of the organization (executives, staff, external partners)
• Discretion and strict confidentiality regarding sensitive business information
• Autonomy, reliability, and strong sense of initiative
• Rigor and attention to detail
• Ability to anticipate needs and proactively manage the director's schedule and priorities
• Adaptability in a fast-paced, evolving environment (industrial site under construction/commissioning)
• Team spirit and ability to liaise effectively between departments (technical, HR, finance, management)
• Composure and professionalism under pressure

5. Profile wanted

Formation

• BTS/DUT in Management Assistant, Executive Assistant, or Business Administration (Bac+2), or equivalent qualification (Bachelor's degree an asset)

We are looking for a highly organized, reliable, and responsive individual with an excellent sense of priority, who demonstrates great discretion and can thrive in a demanding, fast-paced environment.

You have previous experience in executive assistance, office management, or coordination, supporting a leader or an executive team. You are skilled at advancing initiatives discreetly, rigorously, and efficiently, while maintaining excellent relationships with various stakeholders.

• Minimum 3 to 5 years of experience in a similar position, ideally within an industrial, pharmaceutical, biotech, or manufacturing environment
• Experience supporting senior management (Director, VP, or C-level) strongly preferred
• Prior exposure to a regulated environment (ISO, GMP, quality systems) is a plus

Languages

Excellent written and spoken French and English are essential.

6. Working conditions

• Position based in Clermont-Ferrand, at the Biotech Open Platform site
• Full-time position
• Compensation commensurate with profile and experience