Executive Assistant
As Executive Assistant, you are the invisible backbone of our CEO's effectiveness — absorbing complexity, filtering noise, and freeing Julien to focus on what only he can do. Your role is simple to state, hard to master: remove every low-value task from his plate, without him having to ask twice.
Your mission: save 10 to 15 hours per week for the CEO. Every week. Without fail.
Day to day, you will :
Manage all professional and personal scheduling — meetings, travel, agenda coordination — with zero friction and zero follow-up needed.■ Success = calendar runs itself. CEO never misses a beat.
Anticipate needs before they are expressed — prep briefs, pre-read materials, context summaries, and logistics — so Julien walks into every interaction ready. ■ Success = you've already thought of it before he asks.
Act as gatekeeper and filter — protect the CEO's time from low-priority interruptions while keeping the right people connected. ■ Success = the right things get through. The rest doesn't.
Own low-stakes decisions autonomously — coordinate, confirm, respond, and close without escalation on routine matters. ■ Success = fewer decisions land on the CEO's desk.
Maintain absolute discretion — on business matters, personal matters, strategic conversations, and anything in between. ■ Success = you know everything. You say nothing. You're trusted unconditionally.
This is not an administrative role. This is a strategic support role — one where judgment, anticipation, and discretion matter more than any tool or process.
Who You Are
You anticipate, not just react — always one step ahead.
Rigorous, discreet, and calm under pressure.
You understand company strategy well enough to act
autonomously.
You simplify complexity. You don't add to it.
You know when to ask and when to act.
Must-Haves
Proven experience as EA, Chief of Staff, or similar high-trust support role
Exceptional organizational and prioritization skills
Fluent in French and English (written and spoken)
Ability to handle sensitive information with total confidentiality
Strong communication skills — clear, concise, and professional
At ease with ambiguity and fast-changing contexts
Nice-to-Haves
Experience in a startup or scale-up environment
Familiarity with tools like Notion, Google Workspace, Slack, or similar
Exposure to operations, supply chain, or food industry
Ability to manage both professional and personal scheduling
You embody our core values
Discernment
Boldness
Dedication to performance
Communication
Collaboration
Pragmatism
Integrity