Executive Assistant

What You Will Do

• Proactively manage and prioritize complex, ever-changing executive calendars for 2 leaders, including arranging and coordinating high-stakes meetings with both internal and external stakeholders.
• Ensure seamless scheduling for executives who work with demanding clients, requiring a high sense of service and flexibility.
• Anticipate, identify, and resolve scheduling conflicts with diplomacy and efficiency.
• Organize and coordinate internal events, collaborating with multiple departments.
• Manage expense reports, travel bookings, and invoice tracking, working closely with the finance team to ensure smooth payflow and timely approvals.
• Support travel arrangements and proactively challenge travel plans for cost-efficiency and compliance.
• Prepare, review, and proofread a variety of documents with attention to detail and confidentiality.
• Act as a point of contact for day-to-day requests from two large, dynamic teams and ensure effective communication across functions.
• Contribute to EA’s team development by sharing best practices, bringing fresh perspectives, and participating in initiatives.
• Understand each department’s challenges and goals, taking true ownership of your scope rather than simply executing tasks.

What We Are Looking For

• 5+ years’ experience as an Executive Assistant, ideally supporting multiple executives in a fast-growing tech or consulting environment.
• Proven ability to manage highly complex calendars, prioritize conflicting demands, and remain flexible in rapidly changing environments.
• Outstanding communication skills in both French and English (written and spoken).
• Discretion, rigor, and a strong sense of confidentiality.
• Ability to adapt to working styles of very different leaders and large, multifaceted teams.
• Experience collaborating with finance on expense management and invoice follow-up.
• Excellent organizational skills, attention to detail, and a proactive approach to problem-solving.
• Team spirit, and enthusiasm for sharing knowledge and learning from others.

Why Join Mirakl?

• Work at the heart of a fast-scaling, innovative tech company.
• Support high-impact leaders and play a key role in shaping the future of our sales organization.
• Be part of a collaborative, supportive, and ambitious team where your ideas and growth matter.
• Opportunity to contribute to strategic projects, learn from the best, and make a difference beyond administrative support.