Executive Assistant

As Executive Assistant, you are the invisible backbone of our CEO's effectiveness — absorbing complexity, filtering noise, and freeing Julien to focus on what only he can do. Your role is simple to state, hard to master: remove every low-value task from his plate, without him having to ask twice.

Your mission: save 10 to 15 hours per week for the CEO. Every week. Without fail.

Day to day, you will:

• Manage all professional and personal scheduling — meetings, travel, agenda coordination — with zero friction and zero follow-up needed. Success: the calendar runs itself; the CEO never misses a beat.
• Anticipate needs before they are expressed — prep briefs, pre-read materials, context summaries, and logistics — so Julien walks into every interaction ready. Success: you've already thought of it before he asks.
• Act as gatekeeper and filter — protect the CEO's time from low-priority interruptions while keeping the right people connected. Success: the right things get through; the rest doesn't.
• Own low-stakes decisions autonomously — coordinate, confirm, respond, and close without escalation on routine matters. Success: fewer decisions land on the CEO's desk.
• Maintain absolute discretion — on business matters, personal matters, strategic conversations, and anything in between. Success: you know everything; you say nothing; you're trusted unconditionally.

This is not an administrative role. This is a strategic support role — one where judgment, anticipation, and discretion matter more than any tool or process.

Who You Are

• You anticipate, not just react — always one step ahead.
• Rigorous, discreet, and calm under pressure.
• You understand company strategy well enough to act autonomously.
• You simplify complexity. You don't add to it.
• You know when to ask and when to act.

Must-Haves

• Proven experience as EA, Chief of Staff, or similar high-trust support role.
• Exceptional organizational and prioritization skills.
• Fluent in French and English (written and spoken).
• Ability to handle sensitive information with total confidentiality.
• Strong communication skills — clear, concise, and professional.
• At ease with ambiguity and fast-changing contexts.

Nice-to-Haves

• Experience in a startup or scale-up environment.
• Familiarity with tools like Notion, Google Workspace, Slack, or similar.
• Exposure to operations, supply chain, or food industry.
• Ability to manage both professional and personal scheduling.