Executive Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP. This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills.

Key Responsibilities

• Manager Support
  • Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements.
  • Creating, handling and follow up of invoices.
  • Contractor and supplier management, logistics, export control.
  • Act as a gatekeeper and facilitator for communications.
  • Prepare presentations, reports, and meeting materials with high attention to detail.
• Team & Organizational Support
  • Support teams with coordination of team events, workshops, and offsites.
  • Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles).
  • Assist in onboarding new team members and supporting internal processes.
  • Manage logistics for cross-functional collaboration across global teams.
  • Arrange and manage national and internation travel for team members.
• Operational Excellence
  • Track and manage action items, follow-ups, and deadlines.
  • Maintain documentation, organizational charts, and key contact lists.
  • Support budget tracking, purchase orders, and expense management.
  • Identify opportunities to improve administrative processes and efficiency.
• Communication & Coordination
  • Serve as a key point of contact between teams, and stakeholders.
  • Facilitate communication across different time zones and geographies, interface with other sites and assistants.
  • Ensure smooth information flow and alignment within the organization.

Qualifications & Experience

• Proven experience as an Executive Assistant or similar role supporting managers and teams.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English (additional languages are a plus).
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools.
• Ability to work independently and proactively in a dynamic environment.

Preferred Attributes

• Experience supporting teams in a fast paced technology environment.
• Strong interpersonal skills and a collaborative mindset.
• Ability to anticipate needs and act with a sense of urgency.
• Comfortable working in an international, matrixed organization.

More information about NXP in France...