Executive Administrative Assistant

Executive Administrative Assistant page is loaded## Executive Administrative Assistantlocations: The Ocean Clubtime type: Full timeposted on: Posted Todaytime left to apply: End Date: March 31, 2026 (30+ days left to apply)job requisition id: REQ **About Four Seasons:**Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.**About the location:**Since opening in 1962, The Ocean Club, A Four Seasons Resort, Bahamas has been a playground for celebrities and discerning travellers set along an 8-kilometre (5-mile) stretch of natural, white-sand beach on Paradise Island. Connect with Bahamian beauty in an enclave of remarkable seclusion, where intimate low-rise buildings are immersed in 14 hectares (35 acres) of Versailles-inspired lawns and gardens. Wake up to breakfast on your private balcony, then indulge in a restorative treatment in one of our Balinese-style spa villas or head out for a round of golf at Ocean Club Golf Course. However you spend your day, be sure to join us back at Martini Bar and Lounge for a nightcap.**When Legends Come To Life**Since opening in 1962, The Ocean Club has welcomed the world’s most discerning guests to our five-mile stretch of natural white sand beach – framed by 35 acres of Versailles inspired lawns and gardens. Discover the legendary chic of The Ocean Club, combining elevated Four Seasons service with laid-back Bahamian style – creating one of the most sought-after resort experiences in the Caribbean. On a stretch of natural white sand beach, our resort offers 107 ultra-luxury accommodations, a Balinese-inspired spa, and dining by Michelin-starred chef Jean-Georges Vongerichten. The Ocean Club has a treasured history serving generations of luxury travelers. Expansive lawns and towering coconut palms provide an enchanting backdrop to the pristine beaches of Paradise Island. The Ocean Club offers a rich roster of activities including water sports such as snorkeling, sailing and wind-surfing along with land-based activities including world-class golf and tennis plus a relaxing spa.**The Role of the Executive Administrative Assistant**Provide high-level administrative support to Executive while exercising considerable judgment and initiative in performance of job responsibilities. Acts as custodian of documents and executes administrative functions determined by or in conjunction with the SVP.**Key Functions

• Executive Administrative Assistant**
• Coordinate and ensure smooth running of Executive’s schedule for internal and external meetings
• Coordinate meetings and conference calls. Produce and disseminate materials for those meetings and take minutes for meetings
• Takes and transcribes dictation, and draft and proofread correspondence and other documents for Executive Office
• Compose and prepare confidential correspondences, reports and other complex documents
• Assist with preparation of presentation materials for Executive including Power

Point presentations

• Manage incoming correspondence, including faxes and email and ensure appropriate and timely acknowledgement/responses, as directed
• Liaise and follow up with heads of departments to ensure compliance in meeting deadlines
• Provide administrative support to the Resort Manager where and when possible
• Liaise closely with Guest Relations and Reservations to ensure appropriate handling of The Ocean Club’s VIPs
• Conserve Executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating telecommunications
• Coordinate and schedule Executive’s travel and conference arrangements; compiles documents for travel-related meetings
• Maintain filing systems pertinent to Executive’s activities; maintain phone and email lists and ensures listings are current
• Answer, screen, and record telephone calls, and relays messages in a timely manner
• Provide support to Accounting Manager to ensure that checks, payment vouchers and reimbursements are processed
• Welcome guests and customers by greeting them in person or on the telephone; answering or directing inquiries
• Represent the executive by attending meetings in the executive absence, when required
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensure operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Perform administrative skills such as typing, filing, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards
• Prepare written correspondence on behalf of General Manager and Hotel manager for approval
• Compile monthly guest comment analysis and ensure proper distribution of results
• Handle travel arrangements and reservations for managers and VIP guests
• Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office as set forth in Em

Pact

• Maintain a clean, neat and organized work area and file storage system
• Work harmoniously and professionally with co-workers and supervisors
• Maintain master list of donations made to charities on behalf of the hotel
• Performs all reasonable duties requested by management**Technical & Hospitality Skills**
• Office Tools: Excel; Word; Power

Point

• Lotus Notes
• Telephone Etiquette
• Excellent communication skills

This is an exciting time to join The Ocean Club, a Four Seasons Resort.**Applicants that are interested in applying, please note that the position is based on The Ocean Club, A Four Seasons Resort Property located in The Bahamas and is available to those individuals who possess a legal ability to work in The Bahamas without sponsorship.**Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professionals dream of -the opportunity to build a life-long career with global potential and a real sense of pride in work well done.

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