Document Controller - nuclear field H/F

Document Controller - nuclear field H/F

Application details and AI‑powered advice have been omitted for clarity.

Company Description

As part of the Energy & Sustainable Cities business line, the EGIS Nuclear Service Line has conducted major and complex engineering and construction management projects for the main nuclear stakeholders. The scope of activities covers new‑built nuclear projects (Large Power Plant, SMRs, any kind of nuclear facilities), waste management consulting and support to operators. Our expertise has been continuously enriched by lessons learned from 70 years of operations in the nuclear sector, especially the past 20 years of innovative complex projects shaping the renewal of the Nuclear Industry. Providing our clients with world‑class expertise, including the most advanced methods for conception, construction follow‑up and operations is the DNA of Egis Nuclear Service Line.

Job Description

Main Purpose of the Job

The Documentation Controller’s job purpose is to manage the production archiving and data transmission between all the project stakeholders and to ensure the production of the teams is achieved in respect with the applicable norms, codes and standards.

Key Duties And Responsibilities

• Define and implement documentation management processes and requirements
  • Write specification and implement methods and tools related to documentation management
  • Define and update validation flows according to the contracts and disciplines requirements
• Administer databases and ensure proper implementation of documentation management rules, including:
  • Documentation identification
  • Validation circuits
  • Folder systems
  • Account creation
  • Access rights
  • User notifications
  • Financial module
• Control, identify and share documentation through DMS depending on the stakeholders
  • Coordinate document exchanges with internal and external stakeholders
  • Ensure the interface between the different document management tools of our clients
  • Generate and share reports for different stakeholders
  • Assist the Client in the delivery of important packages
    • Documentation Schedule follow‑up (reference creation, visas and status tracking)
    • Verify the compliance and integrity of documentation produced with applicable procedures and requirements
    • Deliver and notify documentation to the client through their tools
  • Follow‑up of Tender Batches documentation
    • Check documents issued by contractors and Client metadata are in accordance with contractor documentation requirements
    • Set‑up the validation circuits depending on the scope of the document
    • Upload contractor documents and Client visas in Owner Engineer Tool
    • Notify the stakeholders
    • Manage and coordinate outgoing documentation issued by different stakeholders
    • Configuration management (input‑data registration)
• Train and support teams in using document management tools

Project Core Competences & Technical Skills

Common Project Core Skills – General

• English: Independent B2 – can understand the main ideas of complex text, both concrete and abstract; can interact with fluency and spontaneity making regular interaction possible; can produce clear, detailed text.
• Documentation Culture: perfect knowledge of documentation culture and completely masters the Document Management System (DMS) tool.

The position requires regular and frequent physical presence at the client's premises.

Qualifications

Specific Skills

• At least 5 years’ experience as Doc Controller
• Confidentiality
• Analysis and synthesis spirit
• Basic knowledge of change management
• Accuracy and rigor
• Intermediate level in Excel
• Experience with Documentation Management Systems
• Interface with contractors and the clients
• Good verbal and written communication skill in English
• Questioning and learning attitude

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Project Management

Industries

Civil Engineering