Document Controller

The Document Controller is responsible for establishing, maintaining, and administering document control systems for Redpath Mexicana projects and operations. The incumbent manages the creation, distribution, revision, retrieval, storage, and archival of project and corporate documents, ensuring information is accurate, current, secure, and readily accessible.

The Document Controller works closely with project teams, operations, engineering consultants, procurement, clients, and subcontractors to ensure document control processes are consistently applied and that all records are maintained in accordance with company standards, client requirements, and applicable records retention requirements. The position supports both Spanish and English documentation and plays a key role in maintaining document integrity throughout the project lifecycle.

Duties and Responsibilities

• Establish, maintain, and administer document control systems for Redpath Mexicana projects and operations
• Receive, register, distribute, track, and archive controlled documents and records
• Maintain master document registers and revision histories to ensure current document versions are available to authorized users
• Coordinate document review, approval, and distribution processes
• Ensure project drawings, specifications, procedures, reports, contracts, correspondence, and technical documentation are properly controlled and stored
• Track document status and follow up with responsible parties to ensure timely reviews and approvals
• Prepare and maintain document transmittals and distribution records
• Assist project teams in preparing, organizing, and maintaining project documentation
• Support procurement, project controls, engineering, operations, and management teams with document management requirements
• Maintain project correspondence registers and records databases
• Ensure records are retained, archived, and disposed of in accordance with company policies and retention requirements
• Support internal and external audits through the retrieval and organization of documentationTrain employees on document control procedures, systems, and records management requirements
• Assist with SharePoint, electronic filing systems, and document management system administration
• Support bilingual document management and translation coordination where required
• Maintain confidentiality with respect to Redpath, employee, client, and project information
• Support continuous improvement initiatives for document control processes and systems

Education

Required: Diploma or degree in Business Administration, Office Administration, Project Management, Engineering Technology, Information Management, or a related field.

Preferred: Certification or formal training in document control, records management, quality systems, or project administration.

Work Experience

Required: Minimum 3 years of document control, records management, project administration, or related experience.

Preferred: 5+ years of document control experience supporting mining, construction, engineering, or industrial projects. Experience supporting project-based operations in Mexico.

Computer Skills

• Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
• SharePoint
• InEight Document or other Electronic Document Management Systems (EDMS)
• Adobe Acrobat Professional
• Scanning and electronic imaging system

Knowledge Required

• Document control principles and best practices
• Records retention and document lifecycle management
• Mining, engineering, construction, and project terminology
• Electronic filing systems and document management software
• Version control and revision management practices
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to maintain confidentiality
• Strong customer service and stakeholder management skills
• Ability to work independently and collaboratively
• Fluency in Spanish and working proficiency in English