Coordinator, Global RFP Programs

Who We Are

At Preferred Travel Group, we champion the power of travel to inspire meaningful connections and enrich lives around the world. As a global family of brands and programs representing the finest independent hotels and resorts, we are united by a shared belief in authenticity, collaboration, and the value of independent spirit. Our culture reflects our ideology in action: people first, relationships at the center, and a commitment to creating lasting impact for our partners, our global community, and one another. When you join Preferred, you become part of a purpose-driven organization where ideas are welcomed, growth is encouraged, and your work contributes to shaping the future of travel.

Why This Role Matters

We are seeking a highly organised and proactive Coordinator, Global RFP Programs to assist and support an international RFP Programs department in all areas to successfully implement and maintain the daily and long‑term goals set to create a productive and profitable global hotel program department. You will work closely with the global sales directors, RFP department team coordinators, and hotelier members to achieve department goals and targets. Brand membership currently includes 700 hotels and growing.

Success is achieved from demonstrating initiative and accountability, consistently following through on commitments, and maintaining a professional approach while delivering high service standards. Success also comes from embracing continuous learning, actively seeking feedback, and developing expertise in RFP processes, industry tools, and Preferred's programs to drive ongoing growth and effectiveness.

What You’ll Deliver

• Being a Cvent Lanyon Vault Administrator – electronic web-based contracting tool, data entry & collection
• Member & Associate system training including customer service support
• Global RFP (Request For Proposal) Program bid releases and submission
• Filing & Calendaring deadlines and managing multiple simultaneous deadlines
• Manage responsibilities to meet and exceed team revenue goals
• Corporate Account Survey RFP division administrative duties
• PreferredNet (company member intranet) maintenance and member customer service
• Consortia billing/invoice maintenance
• Routine departmental administrative duties

What You’ll Bring

• Strong organizational skills to plan and prioritize work while meeting multiple and simultaneous deadlines;
• Must be extremely task-oriented, with a high standard of quality and accuracy.
• Excellent customer service skills,
• Excellent communication skills;
• Problem solving, ability to monitor/advise/coach, ability to work independently or collaborating as part of a team.
• Ability to work in a fast‑paced environment and exercise good judgment in associate relations.

What Would Make You Stand Out

• Our ideal candidate will have strong experience in an administrative, hospitality or data systems processing related industry. Ideally within a Hotel sales, front desk or reservations background.

Where You’ll Thrive

• A busy, collaborative environment where staying organised, juggling priorities, and working with different teams helps keep everything running smoothly.
• A role with plenty of structure and variety, where attention to detail and good follow‑through make a real difference every day.
• Clear responsibilities and ownership, with the opportunity to see tasks through from start to finish and take pride in getting things done well.
• A team that values reliability and accountability, where people keep their commitments, support one another, and lead by example when it comes to ways of working.

Our Working Culture

With our in‑office philosophy, our associates are expected to be in the office at least three days per week, supporting a healthy balance between in‑person collaboration and flexible remote work. We take pride in our vibrant and inclusive culture, which thrives on meaningful connection, shared purpose, and cross‑functional teamwork. In‑office engagement plays a vital role in fostering spontaneous collaboration, accelerating innovation, and strengthening relationships across teams. It also provides valuable opportunities for mentorship, professional development, and a deeper sense of community.

Please note: While the current expectation is a minimum of three days per week in the office, this may evolve over time in alignment with business needs and our continued commitment to culture‑building

Disclaimer: This description reflects the general nature and level of the role. It is not intended to be an exhaustive list of responsibilities or requirements.