Coordinateur(trice) Administratif(ve) de Chantier - CDIC | Remote - Île-de-France, France

The Opportunity

The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks, supporting a structured and well‑organized site office, implementing all approved business and project processes, and enabling site resources to focus on their core competencies.

The Project Site Coordinator maintains a comprehensive overview of all processes and assets within the office and on site, identifying waste or non–value‑added activities and supporting the optimization of operations within their scope of responsibility.

The Project Site Coordinator reports hierarchically to the Site Manager during assignment to a specific construction site, and functionally to the Head of C&C Site Support.

The role of Project Site Coordinator may be combined with the Site Document Controller position and/or the Site Logistic Coordinator position depending on the workload and needs of the project.

How You’ll Make an Impact

Collect, organize, and administrate progress reports.

Support the creation of progress, site, project, and management presentations.

Attend meetings; take and distribute minutes, and track the progress of assigned action items.

Perform or coordinate site onboarding and provide guidance to new employees arriving to work on the construction site.

Track site personnel timesheets and working hours; maintain historical records using tables and charts and share with the relevant business departments.

Maintain an up-to-date record of Hitachi personnel present on site.

Support the site team with various reporting needs as required.

Implement business processes and collaborate with team members in the continuous improvement of processes and procedures to maximize efficiency and effectiveness.

Identify and eliminate waste or non–value‑added activities within the area of responsibility.

Maintain records, databases, filing systems, and archives in both electronic and hard‑copy formats.

Perform general administrative duties and provide backup support for colleagues in case of sickness, absence, or workload peaks.

Coordinate or arrange document translation when needed.

Maintain an updated record of delivery status.

Send and receive packages and parcels.

Manage living quarters.

Manage site vehicles and local transportation.

Manage site offices and facilities.

Introduce personnel to administrative processes and site routines.

Maintain regular, authorized contact with local suppliers and contractors, including housekeeping and security services.

Control office supplies and ensure availability of visitors’ Personal Protective Equipment (PPE).

Coordinate travel arrangements for site personnel and visitors in collaboration with home‑office Business Mobility Coordinators, Travel Coordinators, and Project Construction and Commissioning Managers.

Your background

Education; Bac +2 / Bac +3 (equivalent to Associate’s or Bachelor’s level) in Administration, Office Management, Logistics, Project Management, QHSE Support, or Operational Support.

Experience: 2 to 5 years of experience in one or more of the following areas:

Project coordination / project support

Site office management

Logistics and document control

Support to construction / commissioning / engineering teams

Experience in construction, energy, EPC, or industrial environment is a strong advantage.

Languages: French and English: Good working level required (interactions with international teams, suppliers, visitors).

More about us

We offer an inspiring international environment committed to the energy transition.

We deliver high value‑added projects at the core of major industrial and technological challenges.

We support your professional development through training, internal mobility, and international opportunities.

We foster a collaborative and inclusive company culture focused on innovation.

• We provide attractive benefits, including competitive compensation and flexible, hybrid, or remote working options.

Job function Administration, Facilities & Secretarial

Contract Fixed Term Contract (Fixed Term)

Publication date

Reference number R

About Hitachi Energy

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.