Coordinateur(trice) Administratif(ve) de Chantier - CDIC

Location and Schedule

Location: Remote - Île-de-France, France

Job ID: R

Date Posted:

Company Name: HITACHI ENERGY FRANCE

Profession (Job Category): Administration & Facilities

Job Schedule: Full time

Remote: Yes

Role Overview

Poste ouvert en CDIC, basé 5 jours/7 à Lucciana (Corse) L’opportunité Le/La Coordinateur(trice) Administratif(ve) de Chantier assiste le/la gestionnaire de site ainsi que l’ensemble de l’équipe chantier dans toutes les tâches administratives. Il/Elle contribue à maintenir un bureau de chantier structuré et organisé, applique les processus opérationnels et projets approuvés, et permet ainsi aux équipes techniques de se concentrer sur leur cœur de métier. Le/La Coordinateur(trice) de Chantier garde une vision d’ensemble des processus et ressources du site, identifie les activités à faible valeur ajoutée et optimise les opérations dans son périmètre de responsabilité. Il/Elle rapporte hiérarchiquement au Site Manager du projet auquel il/elle est affecté(e), et fonctionnellement au Responsable du Support de Chantier C&C. Ce rôle peut être combiné, selon la charge de travail, avec celui de Document Controller de Site et/ou de Coordinateur Logistique de Site.

Votre impact Recueillir, organiser et administrer les rapports d’avancement. Contribuer à la création de présentations (avancement, site, projet, gestion). Participer aux réunions, rédiger et diffuser les comptes rendus, assurer le suivi des actions. Réaliser ou coordonner l’intégration de chantier, et accompagner les nouveaux/nouvelles employé(e)s. Suivre les feuilles de temps et les heures de travail du personnel ; tenir un historique (tableaux, graphiques) et le partager avec les départements concernés. Maintenir un registre actualisé du personnel Hitachi présent sur site. Apporter un soutien à l’équipe site pour tout besoin de reporting. Mettre en œuvre les processus opérationnels et participer à l’amélioration continue. Identifier et éliminer les activités sans valeur ajoutée. Tenir à jour les registres, bases de données, systèmes de classement et archives (papier et électronique). Effectuer diverses tâches administratives générales et assurer un remplacement en cas d’absence ou de surcharge de travail. Organiser ou coordonner la traduction de documents. Suivre la situation des livraisons. Gérer les envois et réceptions de colis. Administrer les logements, véhicules de site et le transport local. Administrer les bureaux et installations du site. Présenter aux nouveaux/nouvelles arrivant(e)s les processus administratifs et routines du chantier. Entretenir des contacts réguliers (selon autorisation) avec les fournisseurs et sous‑traitants locaux (ménage, sécurité…). Contrôler les fournitures de bureau et la disponibilité des EPI visiteurs. Coordonner l’organisation des déplacements du personnel et des visiteurs avec les services mobilité et les responsables construction/commissioning.

Profile and Qualifications

Votre profil Formation : Bac +2 / Bac +3 en Administration, Assistanat de gestion, Logistique, Gestion de projet, Support QHSE ou Support opérationnel. Expérience: 2 à 5 ans d’expérience dans l’un ou plusieurs des domaines suivants : Administration de chantier Coordination / support projet Gestion du bureau de site Logistique et gestion documentaire Support aux équipes construction / commissioning / engineering Une expérience dans un environnement construction / énergie / EPC / industriel est un atout important. Langues : Français et Anglais, un bon niveau requis (échanges avec équipes internationales, fournisseurs, visiteurs).

More about us

Nous offrons un environnement international inspirant, engagé dans la transition énergétique. Nous menons des projets à forte valeur ajoutée, au cœur des enjeux industriels et technologiques. Nous accompagnons votre développement professionnel grâce à la formation, à la mobilité interne et internationale. Nous valorisons une culture d’entreprise collaborative et inclusive, axée sur l’innovation. Nous proposons des avantages attractifs : rémunération compétitive, options de travail flexibles, hybrides ou à distance.

We offer an inspiring international environment committed to the energy transition. We deliver high value‑added projects at the core of major industrial and technological challenges. We support your professional development through training, internal mobility, and international opportunities. We foster a collaborative and inclusive company culture focused on innovation. We provide attractive benefits, including competitive compensation and flexible, hybrid, or remote working options.

Responsibilities

• Collect, organize, and administrate progress reports.
• Support the creation of progress, site, project, and management presentations.
• Attend meetings; take and distribute minutes, and track the progress of assigned action items.
• Perform or coordinate site onboarding and provide guidance to new employees arriving to work on the construction site.
• Track site personnel timesheets and working hours; maintain historical records using tables and charts and share with the relevant business departments.
• Maintain an up-to-date record of Hitachi personnel present on site.
• Support the site team with various reporting needs as required.
• Implement business processes and collaborate with team members in the continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non–value‑added activities within the area of responsibility.
• Maintain records, databases, filing systems, and archives in both electronic and hard‑copy formats.
• Perform general administrative duties and provide backup support for colleagues in case of sickness, absence, or workload peaks.
• Coordinate or arrange document translation when needed.
• Maintain an updated record of delivery status.
• Send and receive packages and parcels.
• Manage living quarters.
• Manage site vehicles and local transportation.
• Manage site offices and facilities.
• Introduce personnel to administrative processes and site routines.
• Maintain regular, authorized contact with local suppliers and contractors, including housekeeping and security services.
• Control office supplies and ensure availability of visitors’ Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personnel and visitors in collaboration with home‑office Business Mobility Coordinators, Travel Coordinators, and Project Construction and Commissioning Managers.

Qualifications

• Education; Bac +2 / Bac +3 (equivalent to Associate’s or Bachelor’s level) in Administration, Office Management, Logistics, Project Management, QHSE Support, or Operational Support.
• Experience: 2 to 5 years of experience in one or more of the following areas: Construction site administration, Project coordination / project support, Site office management, Logistics and document control, Support to construction / commissioning / engineering teams.
• Languages: French and English: Good working level required (interactions with international teams, suppliers, visitors).

Benefits

• We provide attractive benefits, including competitive compensation and flexible, hybrid, or remote working options.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of AI and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including AI‑supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision‑making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre‑employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security‑sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Culture and Innovation

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons. E‑mail us for data privacy inquiries or technical support.