Contracts Administrator

Agency : Indigent Defense Services

Division : Indigent Defense Services Division

Job Classification Title : IDS Contracts Administrator (NS)

Position Number :

Grade : JB23

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

The Office of Indigent Defense Services (IDS) is seeking a Contract Administrator. This position will manage all varieties of IDS contracts, including personal services, legal services, and contracts with local governments. This position will report to the Fiscal Officer but will work closely with the Parent Defender, Budget Manager and Regional Defenders.

Duties include, but are not limited to, the following:

• Assist in supervision and evaluation of indigent representation around the State through continuous monitoring of Parent Defense and Social Work contracts, which may be supported with federal funding.
• Work with State Defenders as needed to monitor attorney performance through data analysis.
• Work with IDS technological staff, research staff and fiscal staff to coordinate and monitor contract public defenders’ disposition reporting, case management, and other issues.
• Compile and review data required for the monthly invoice to the North Carolina Department of Health and Human Services for recoupment of federal funds used in cases involving children in the foster care system.
• Work with IDS technological, other staff, and third‑party vendor to ensure effective operation of a web‑based contract management system.
• Review and authorize payments to legal service providers using established guidelines and under the supervision of General Counsel and State Defenders. This includes monitoring payments to contractors, assisting with resolving problems or disputes with contractors, and working with Regional Defenders to monitor attorney performance.
• Assist IDS General Counsel in the drafting, execution, and organization of contracts between IDS and other governmental entities or service providers. Monitor contract terms and expirations.

Knowledge, Skills and Abilities / Competencies

Knowledge of : judicial system, including adult criminal and juvenile delinquency, and methods of providing legal services to indigent defendants and respondents; management and maintenance of a database system to monitor contract performance and to generate reports; and policies related to issuing and evaluating RFPs and individually negotiated contracts in a government setting.

Skills in : excellent oral, written and interpersonal skills; and Microsoft Excel.

Ability to : draft contracts; learn new programs and systems; work well with multi-disciplinary team; effectively work with groups of diverse interests; and proven ability to work independently and meet internal and external deadlines.

Minimum Education and Experience

Bachelor’s degree in business or accounting or another related degree and three years of contract administration or procurement experience in a court related or public sector program; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.