Commercial Property Mandate Accountant

• Review and approve invoices
• Process routine and urgent payments
• Manage the supplier payment schedule
• Invoice and review management fees (property management, property management services and general ledger services)
• Invoice and settle additional fees
• Send duplicate invoices and account statements
• Follow up with suppliers
• Implement electronic invoicing
• Download bank transactions and statements
• Review outstanding items and perform bank reconciliations
• Prepare summary trial balances
• Set up and initiate SEPA direct debits
• Monitor the security deposit account
• Issue rent and service charge statements
• Review rents and estimated service charge amounts
• Review budgets, close accounts and reconcile service charges
• Send management reports
• Generate and send data interfaces to property owners
• Manage owner advances
• Prepare VAT returns
• Prepare and close accounts
• Manage water, electricity and gas meters
• Create tenant accounts and send payment reminders
• Set up mandates and take over their accounting records
• Issue calls for payment for routine service charges and works
• Process annual general meeting (AGM) tracking sheets
• Set up condominium associations and take over their accounting records
• Prepare preliminary dated statements, dated statements and ownership transfers
• Follow up with co-owners
• Work alongside two experienced commercial property managers and one assistant
• Opportunity for career development

Requirements

• At least five years of successful experience in property management accounting
• Responsiveness, organisation and attention to detail
• Versatility and ability to handle all accounting responsibilities
• Proficiency in POWIMMO is an advantage
• Good knowledge of commercial leases
• Strong client relationship skills

Core Competencies

Demonstrates extensive experience in property management accounting, including invoice processing, bank reconciliations, and financial reporting. Proficient in managing supplier payments and maintaining client relationships while ensuring attention to detail and organizational skills.

Hard Skills

• Invoice Review
• Payment Processing
• Financial Reporting
• Budget Review
• VAT Returns Preparation
• SEPA Direct Debits
• Trial Balance Preparation
• Service Charge Reconciliation
• Data Interface Generation
• Accounting Record Management

Soft Skills

• Responsiveness
• Organization
• Attention to Detail
• Versatility
• Client Relationship Skills

Industry Keywords

• Commercial Leases
• Property Management Services
• Supplier Payment Schedule
• Management Reports
• Condominium Associations
• Service Charge Statements
• Tenant Accounts
• Utility Meter Management
• Accounting Records
• AGM Tracking Sheets