Brand, Design and Production Coordinator

The European Society of Cardiology (ESC) is seeking a Brand, Design and Production Coordinator to join its team on a permanent contract (CDI), at its headquarters in Sophia Antipolis, France.

Role Overview: Support the planning, coordination and delivery of print and digital communication projects, ensuring high-quality execution, brand consistency and efficient project management. Work closely with internal stakeholders, suppliers and production partners to deliver communication materials on time, while contributing to procurement activities, process optimisation and continuous improvement initiatives.

Key responsibilities:

Coordinate Creative Production Projects

Lead the day-to-day coordination of print, digital and branded communication projects, ensuring high-quality delivery, adherence to timelines and consistency with the ESC brand identity.

• Coordinate multiple production projects from briefing through to final delivery.
• Work closely with internal stakeholders to understand requirements and translate them into clear project briefs.
• Monitor project schedules, approvals and deliverables to ensure smooth execution.
• Liaise with external agencies, designers and production partners to drive projects forward.

Support the Development of ESC Communication Materials

Contribute to the creation and delivery of engaging communication and signage materials that strengthen the visibility and consistency of the ESC brand across all channels.

• Coordinate the production of corporate, promotional and event-related materials.
• Ensure brand guidelines are applied consistently across all visual assets.
• Support review, approval and version control processes.

Manage Supplier Relationships and Procurement Activities

Support the sourcing and management of external suppliers to ensure cost-effective, high-quality and timely delivery of services and materials.

• Coordinate quotations, purchase orders and production requests.
• Monitor supplier performance and delivery standards.
• Support the administration of contracts, orders and invoices in collaboration with the Finance team.

Drive Quality and Continuous Improvement

Contribute to the optimisation of production processes and working practices to enhance efficiency, reliability and quality across all deliverables.

• Maintain high standards of visual quality and production excellence.
• Identify opportunities to streamline workflows and improve operational efficiency.
• Contribute to the development of tools, templates and best practices that support effective project delivery.

Profile

Hard Skills

• Degree in Graphic Design, Visual Communication, Print & Digital Production, or a related field (Bachelor's or Master's level).
• Experience in production coordination, graphic design studios, creative agencies, or a similar environment.
• Experience coordinating design, print, and production projects.
• Good understanding of print production processes and communication materials.
• Strong knowledge of branding and visual identity principles.
• Proficiency in Microsoft 365 and collaborative workplace tools.
• Proficiency in Adobe Creative Suite, particularly Photoshop and InDesign; Illustrator is an advantage.
• Fluent English, both written and spoken.
• Excellent organisational skills with a strong attention to detail.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Comfortable working under pressure, handling tight deadlines and last-minute requests.
• Strong interpersonal and teamwork skills.
• Proactive, responsive and service-oriented approach.
• Ability to build effective working relationships with a wide range of internal and external stakeholders.
• Strong problem-solving skills and a continuous improvement mindset.

Other: Willingness to travel.

Contract:

• Permanent contract based in Sophia-Antipolis
• French labour law provisions

Conditions:

• Fixed salary + 13th month and vacation bonus (1%)
• Possibility of teleworking up to 3 days a week, after two months' integration at ESC + fixed daily allowance
• Employee savings scheme: PERCO

Who we are:

The European Society of Cardiology (ESC) is a leading non-profit organisation representing over 100,000 cardiology professionals worldwide. Its mission is to reduce the burden of cardiovascular disease. The ESC delivers innovative education, supports cutting-edge research, and sets clinical practice standards through a broad network of sub-specialty associations, working groups, and councils.

Visit our website to learn more:

As part of its diversity policy, the ESC is an equal opportunity employer.

The ESC is a signatory of the “Activateur de Progrès” charter, promoting the belief that disability is a powerful driver of innovation and a key to building a more inclusive and equitable model in support of equal opportunities.