Administrative Specialist

Responsibilities

• Supervise daily office operations
• Manage relationships with landlords, property managers and service providers
• Coordinate maintenance, repairs and improvements
• Participate in fit-out and relocation projects
• Ensure compliance with local regulations
• Assist with time tracking and payroll processes
• Manage employee onboarding and offboarding
• Administer employee benefits (e.g., meal vouchers, employee savings)
• Provide first-line local IT support
• Coordinate equipment, access and technical requests
• Support internal communications
• Take part in organizing events (internal & external)
• Contribute to team engagement initiatives
• Assist with organizing meetings, town halls and leadership visits

Requirements

• Minimum 2 years’ experience in administration or equivalent
• Good level of English
• Excellent organizational skills
• Experience managing budgets and suppliers
• Comfortable working in an international, cross-functional environment
• Strong communicator, solution-oriented
• Proficient with Microsoft Office tools

Core Competencies

Demonstrates strong organizational and communication skills while managing office operations, employee onboarding, and compliance with local regulations. Proficient in budget management and supplier relationships within an international, cross-functional environment.