Administrative & Operations Assistant (English)

Company: Internet Payments and Techhnology Institute

Location: Valbonne, France (with regular travel to Nice)

Start Date: Immediate

Contract Type: Flexible (CDI or Freelance / Full-time or Part-time)

Language Requirement: Fluent English (French proficiency is not required)

Special Note: Ukrainian candidates are welcome to apply.

Position Overview

Internet Payments and Techhnology Institute is seeking a dynamic, highly organized, and tech-savvy Administrative & Operations Assistant to support our growing business operations. In this role, you will act as the operational backbone of the company, managing a diverse range of tasks spanning administration, basic accounting, project management, and corporate coordination.

This position requires a self-starter who possesses a strong affinity for technology, excellent problem-solving skills, and the flexibility to manage changing priorities daily. The role is based primarily out of our Valbonne office , but requires regular commuting to our Nice office .

Key Responsibilities

• Administration & Tech Management: Streamlining digital workflows, managing electronic filing systems, and utilizing modern software/tools to optimize office efficiency.
• Accounting & Supplier Coordination: Overseeing invoicing, tracking accounts, and serving as the primary point of contact for suppliers and external vendors.
• Institutional & Legal Support: Interfacing with corporate institutions, insurance providers, and handling administrative paperwork or research related to legal compliance.
• Project Management & Research: Conducting thorough market or data research, coordinating project timelines, and ensuring deliverables are met.
• Executive Support: Assisting with various ad-hoc personal and professional administrative tasks to ensure smooth daily operations.

Profile Requirements

• Advanced Tech Literacy: Exceptional proficiency with computers, digital tools, and software management. You should be someone who learns new digital platforms quickly and enjoys leveraging technology to solve problems.
• Proactive & Autonomous: A self-motivated professional who can work independently, anticipate needs, and take ownership of tasks from start to finish.
• Highly Adaptable: Comfortable wearing multiple hats and seamlessly switching between high-level coordination and routine administrative tasks.
• Language Skills: Fluent, professional-level English (both written and spoken). French language skills are not required for this role.
• Mobility: Must possess a valid driver’s license and a reliable personal vehicle , with the willingness to drive between our offices in Nice and Valbonne as needed.

What We Offer

• Contract Flexibility: We are open to tailoring the arrangement to the right candidate, offering either a permanent French contract (CDI) or a Freelance/B2B structure, on a full-time or part-time basis.
• Direct Impact: A collaborative, professional work environment free of rigid corporate bureaucracy, where your contributions directly influence daily operations.

How to Apply

Please submit your CV in English to (Your Email/Contact Info). In your application, please briefly specify:

• Your availability and preferred contract structure (CDI vs. Freelance / Full-time vs. Part-time).
• Confirmation that you possess a personal vehicle for the commute between Nice and Valbonne.