Administrative Assistant - Gas Utilities in , us

Administrative Assistant

Cordoba Corporation is a leading engineering and program management firm based in California, seeking an Administrative Assistant to support our Energy‑Gas sector’s Gas Utilities projects and teams.

Responsibilities

• Coordinate day‑to‑day administrative operations, including scheduling, correspondence, document preparation, and maintaining organized records to ensure efficient office workflow.
• Support leadership and departmental staff by preparing documents, tracking deadlines, and assisting with project coordination to ensure tasks are completed accurately and on schedule.
• Track, coordinate, and maintain changes to forms and reports.
• Create meeting agendas, arrange meeting facilities, and document meeting minutes and/or action items.
• Maintain a procedures manual to ensure consistent performance of routines.
• Compose correspondence and prepare reports as needed.
• Organize essential mail in priority action order.
• Arrange, order, and retain relevant files and supplies.
• Study and review company and department procedures.
• Participate in administrative meetings and take initiative on requests and inquiries of administrative nature as needed.

Qualifications

• 3 years of administrative support experience required.
• Some completed college coursework.
• Excellent interpersonal and customer service skills with demonstrated ability to work with employees at all levels.
• Strong written and verbal communication skills.
• Ability to multi‑task in a fast‑paced business environment and work with minimal supervision.
• Exceptional organizational skills, record‑keeping, and attention‑to‑detail.
• Proficiency using the MS Office Suite including Word, Excel, Outlook, and Teams.

Compensation and Location

Pay Range: $25.00 – $30.00 per hour

Work Location: Onsite 5 days per week in Santa Clarita, CA

Visa Sponsorship: Legal authorization to work in the U.S.A. on a full‑time basis without sponsorship

Physical Requirements: Ability to pass a pre‑authorized physical, including a drug‑screening and background check.

Benefits

• Medical, dental, and vision insurance (employees and dependents).
• Paid AD&D, life insurance, and a 401(k) with employer match.
• Generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.
• Flexible spending accounts (FSA) for medical, dependent care, and commuter benefits.
• Employee assistance program and well‑being benefits (stress management, nutrition, financial well‑being).

Equal Employment Opportunity

Cordoba Corporation is an equal opportunity employer and welcomes applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics. We prohibit workplace harassment based on any factor.