Administrative Assistant

• Request, review, and record the various documents related to contracts
• Review NDAs
• Verify companies’ SIRET numbers
• Draft contracts for trainers and instructors working at the schools
• Send contracts to service providers via DocuSign or to HR Assistants at the various campuses
• Respond to instructors’ and colleagues’ emails and phone calls
• Collaborate with HR Assistants, Campus Management, Admissions teams, and other stakeholders
• Record signed contracts in the shared database and in Geschool
• Review and validate scheduled hours in Geschool for invoicing
• Provide support to instructors
• Update and review the Drives within the assigned scope
• Update and review the templates used to draft contracts
• Request and submit NOEs to the Rectorate
• Forward fixed-term contracts (CDD) to the Payroll Department via the CDD/CDDU tracking spreadsheet

Requirements

• High school diploma level accepted
• Previous administrative experience required
• Enjoys working in the field
• Pragmatic approach to day-to-day work
• Ability to meet deadlinesStrong interpersonal skills
• Excellent organizational skills
• Attention to detail and accuracy
• Strong sense of confidentiality
• Team spirit
• 39-hour fixed-term contract

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing contracts and administrative tasks. Collaborates effectively with various stakeholders while maintaining confidentiality and meeting deadlines.

Highest-signal resume keywords

• Contract Drafting
• Document Review
• Interpersonal Skills
• Organizational Skills
• Attention to Detail

Hard Skills

• Contract Management
• Document Verification
• Invoicing Support
• Database Management
• Template Updating

Soft Skills

• Team Spirit
• Pragmatic Approach
• Strong Communication

Industry Keywords

• NDA Review
• SIRET Verification
• Fixed-Term Contract
• Administrative Experience

Tools & Technologies

• DocuSign
• Geschool
• CDDU Tracking Spreadsheet