Administrative Assistant

Job Description

For our office in Paris, we are looking for an Administrative Assistant.

Responsibilities

• Manage incoming and outgoing administrative workflows, process documents, and ensure proper filing and record keeping.
• Provide administrative support for logistics coordination: prepare and send documents to external stakeholders (customs, freight forwarders, partners, subcontractors, etc.).
• Maintain and update the IT system.
• Administrative preparation of packing and delivery instructions.
• Book services related to relocations: parking permits, furniture lifts, sea container reservations, dismantling/reassembly specialists.
• Other responsibilities may evolve according to business needs.

Qualifications

• Strong interest in administrative work.
• Detail-oriented and well organized.
• Good knowledge of office software tools (Microsoft Office suite).
• Bachelor’s degree (Bac+3 equivalent) or equivalent.
• Fluent in English (written and spoken).
• Previous professional experience desirable.

Offer

• 4-month fixed-term contract (39 hours/week).
• Position within a dynamic international company.
• Pleasant working environment within a small team.
• Training and career development opportunities.

Location

Gosselin France, Saint-Germain-en-Laye, France.