Administration Assistant

SLR has an exciting opportunity for an experienced Administrator to join its busy office in Grenoble, providing support to a busy team of Environmental and Advisory experts across all aspects of the business.

What You Will Do

This role is primarily responsible for the management and provision of efficient administrative and organisational support to the Operations Centre (OC).

People

• Supports temporary and new staff, orienting them to the practical and business matters (computer access, file conventions, etc.) of the Operations Centre
• Builds positive working relationships with OC staff and other departments within SLR including Finance, People Team, IT and European Management

Document Preparation and Management

• Reports, proposals, specifications, internal memos, and notes
• External letters and DHL to clients and contractors
• Spreadsheets
• Presentations

Operations Centre Administration

• Organises meetings for staff including catering
• Orders IT equipment as required by staff
• Organises and supports internal staff and client events
• Organises and oversees the ordering of stationery/supplies for the department
• Assists with the preparation of client presentations

Book travel arrangements

• Compile and submit travel expense claims often on behalf of colleagues
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc, often on behalf of colleagues
• Organises and supports employee relocations & commencements
• Organises, tracks and reports on staff completion of training courses
• Builds and shares knowledge of SLR internal systems and procedures
• Adopts a continuous improvement approach to ensure the establishment and maintenance of efficient and up-to-date administration systems and processes
• Other general office duties as requested by the OCM

Financial Administration

• Assists project managers with workbook completion
• Manages and oversees the invoicing and debt collection process for the OPC
• Tracks expenditure against internal budgets for OPCOrganises and undertakes transfers of time and expenses as required

SLR Client/Project Support

• Assists with CRM updates for client contacts and prospects
• Invoice preparation in support of Project Managers
• Supports Project Managers in debt collection
• Other reporting and document creation as requested by Project Managers

Shared Values

• Demonstrates behaviours consistent with SLR’s Shared Values - acts with integrity and sensitivity to others

About Us

SLR are global leaders in Sustainability Solutions, helping our clients achieve their sustainability goals. We are a consultancy with 4000+ employees across 6 regions in over 125 countries.

Our ‘one team’ culture is at the heart of our business, providing a collaborative and supportive environment for professional development. Along with competitive salaries, our staff enjoy a comprehensive benefits package with a company pension plus excellent healthcare offering, travel and life insurance and a structured career framework with regular reviews offering outstanding opportunities for progression.

Alongside 25 day’s annual leave, with additional flexible bank holidays, we offer flexible, agile and hybrid working which enables staff to tailor hours worked around core hours, with family friendly policies help balance the needs of professional and home life.

About You

• Degree in Secretarial studies
• At least two years’ experience in a similar role.
• Strong Microsoft Office Suite skills (Word, Excel, PowerPoint)
• Fluent in written and spoken English.
• Comfortable handling confidential information
• Multi-tasking and time-management skills, with the ability to prioritize tasks

Culture & Inclusion at SLR

We are committed to being an equal opportunities employer, and our expectations go beyond purely complying with legislation. Through our Regional C&I Committees, Global Council and Employee Networks, we foster an inclusive environment where all people regardless of their background can thrive.

We welcome applications from all individuals, regardless of their background, including those who are part of groups that are currently under-represented at SLR, such as people identifying as 2SLGBTQI+, Indigenous peoples, ethnic minority groups, women, and people with visible or invisible disabilities, including those who are neurodivergent.

Should you require any special adjustments throughout the recruitment process with us, please let us know. As a Disability Confident Committed employer, we seek to ensure all applicants have equitable support when applying to SLR.