Accounts Payable Specialist

Role Description & Responsibilities

Our team has an immediate opening for an Account Payable Specialist in our Waltham, MA office. This role is responsible for activities related to Procurement To Pay for Accounts Payable.

• Ensure timely processing of supplier invoices.
• Review any discrepancies arising from AP matching and dispute management resolution within our ERP (PeopleSoft) and internal 3DS tools.
• Perform suppliers payment (external & intercompany) with AP Manager.
• Timely arrange AP payments in accordance with payment timetable and stream procedure.
• Work closely with Purchasing Operations / Procurement team in order to contribute to end to end supplier process experience.
• Manage KPIs performance related to PTP stream (Paid on time, Days to Pays, Invoice PO compliance and others).
• Analyze accounts and manage AP ageing balance.
• Prepare reconciliation between general ledger and sub ledger for monthly closing.
• Manage compliance activities including 1099 issuance and records associated with potential unclaimed property.
• Review and reconcile payment batch against vendors report & bank statements.
• Attend to accounts payable queries from employees and external suppliers. Adopt and promote the ticketing system for internal inquiries.
• Follow up on any discrepancies arising during month end close.
• Interact PTP team in India (PTP BAPS) for Invoice booking, supplier entries and other transactional activities.
• Interact with NAM stakeholders to support business activities and improve performance.
• Support our PTP Business Process Expert for ERP improvement initiatives and ad-hoc projects.
• Participate in global initiatives as part of PTP stream / NAM GEO.
• Participate in supplier process integration activities associated with mergers and acquisitions.

Qualifications

• College degree preferred but High School degree plus experience acceptable.
• 0 to 3 years of A/P experience.
• Experience in a large global company with international exposure.
• Experience with business partnering to align and monitor business objectives.
• Experience in Support and executing projects and performance plans.
• Ability in developing and presenting high quality, impactful presentations.
• Excellent interpersonal, written, and oral communication skills.
• Strong analytical, problem solving, and organizational skills.
• Working knowledge of accounting fundamentals.