Operations and Event Project Manager Junior H/F

COMEXPOSIUM HEALTHCARE/IMCAS is a part of COMEXPOSIUM GROUP, one of the world’s leading event organizers.

IMCAS is a fast-paced and exciting enterprise dedicated to the ongoing organization of congresses in the fields of plastic surgery and dermatology. While our headquarters are in Paris, we’ve been organizing worldwide medical congresses for the past 25 years.

With five global events per year—in France, Asia, and South America—and an e-learning platform, the company has built an excellent reputation through hard work, efficiency, and professionalism. IMCAS is always looking for new talent to join the team to accelerate the company’s development!

Our office environment is warm, friendly, with all-you-can-drink coffee. Our team is highly diverse and vibrant, with the team median age being about 29 years old. 4½ day work week with WFH half days on Fridays (9 AM to 1 PM).

Job description:

Reporting to the Operations and Event Manager, you will be responsible for the technical and logistic preparation in advance of events, on-site coordination during events, and post-event debriefing. This role involves working for our two annual events in France and collaborating with local teams and third-party vendors for international events outside of France

Your main missions are:

EVENT PREPARATION:

· Logistics planning: Transportation, accommodation, and equipment rentals.

· Vendor coordination: Liaising with suppliers and service providers to secure necessary services.

· Creating and managing event budgets, tracking expenses, and ensuring costs stay within budgetary constraints.

· Timeline management: Developing and maintaining timelines and schedules.

· Problem solving: Addressing any issues that arise during the planning process to keep everything on track.

ON-SITE COORDINATION:

· On-site Coordination: Overseeing setup, dismantling, coordinating with suppliers, and addressing last-minute issues.

· Ensuring everything runs smoothly: Handling any unexpected challenges and ensuring all planned activities proceed as scheduled.

POST-EVENT:

· Debriefing: Gathering feedback, analyzing event metrics, and identifying areas for improvement.

· Budget Analysis: Reviewing final expenses and comparing them to the budget to assess financial performance.

Preferred experience:

This position involves being rigorous, organized, and energetic.

· Bachelor’s degree in business administration, English, tourism, event management, or other related discipline

· 1-2 years of experience in the event or hospitality industry 

· Native or C1/C2 level of French and English

· Impeccable attention to detail and willingness to learn, innovate, and consistently maintain a high standard of quality

· Ability to handle multiple tasks simultaneously

· Team player

· Be proficient with Microsoft Office Suite, knowledge of Autocad, InDesign, and Sketchup/Illustrator would be a plus